> For the complete documentation index, see [llms.txt](https://docs.rubica.au/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.rubica.au/households/secure-files/reviewing-uploads.md).

# Reviewing What Comes Back

Check what clients sent back, keep it or mark it not needed, and manage a share.

<figure><img src="https://3555949013-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FqzoPnlIGiL5ejRdJEq5X%2Fuploads%2Fgit-blob-c471a3bc287d0330ed8a4743cc9b3040bafb934b%2Fsecure-files-review.gif?alt=media" alt="Opening a share with 2 to review, keeping one upload, marking the other Not needed, then stopping access"><figcaption><p>All names shown are examples.</p></figcaption></figure>

## Activity

The bottom of the **Secure files** card lists every share on the household, newest first. Each row shows what was sent, who sent it, who it went to and when it expires. A pill shows where it's up to:

| Pill                             | Meaning                                      |
| -------------------------------- | -------------------------------------------- |
| **Sent**                         | Links sent; nobody has opened theirs yet     |
| **Opened**                       | At least one person has confirmed their code |
| **Downloaded**                   | Something you sent has been downloaded       |
| **n to review**                  | Uploads are waiting for you                  |
| **Expired** / **Access stopped** | The links no longer work                     |

Click a row to open it.

## Inside a share

* **People**: each person, how they verify, when their link was sent and when they opened it. **Copy link** copies their private link if you need to send it yourself.
* **Sent**: the files you sent, with how many times each was downloaded. Download any of them with the arrow button.
* **Received**: everything they sent back, with who sent it, its size and the date.

<figure><img src="https://3555949013-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FqzoPnlIGiL5ejRdJEq5X%2Fuploads%2Fgit-blob-e73ee62fd827b0227d4140d8efd71390f55c90f6%2Fsecure-files-to-review.png?alt=media" alt="A share opened: People, Sent, and two Received uploads with Keep and Not needed buttons"><figcaption><p>All names shown are examples.</p></figcaption></figure>

## Keeping an upload

Download the upload with the arrow button to check it, then:

* **Keep**: you've got what you needed. If your firm has set up automatic filing, Keep also sends the file to that automation, for example into the client's SharePoint or Box folder.
* **Not needed** (×): you don't need this file. Ask the client for what you do need.

The row then shows **Kept** or **Not needed**. Clients don't see which you chose; their page just shows each file as sent.

<figure><img src="https://3555949013-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FqzoPnlIGiL5ejRdJEq5X%2Fuploads%2Fgit-blob-48a45704e05f70d84442f816d5ff8883216ec7c0%2Fsecure-files-reviewed.png?alt=media" alt="Received uploads marked Kept and Not needed"><figcaption><p>All names shown are examples.</p></figcaption></figure>

## Managing a share

* **Extend 30 days**: pushes the expiry out by 30 days.
* **Stop access**: every link on the share stops working immediately. Nothing is deleted.
* **Turn access back on**: on a stopped or expired share; it also extends an expired share by 30 days.

{% hint style="info" %}
Shares created before Secure Files (the earlier Secure Share card) still appear and still work, including their downloads.
{% endhint %}