> For the complete documentation index, see [llms.txt](https://docs.rubica.au/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.rubica.au/proposals/timesheets.md).

# Timesheets

Timesheet entries are designed to be attached to jobs, so you can track time against the budgeted job amount.

They can also be attached to household accounts, tasks, opportunities, leads etc to support eventual invoicing for out-of-scope work.

At a minimum, timesheets help you track and manage time across billable and non-billable work.

This also includes internal meetings, CPD, and similar internal activity.\
\
View team member timesheets from the home screen (Timesheets tab), as well as by client.

**Home Screen > Timesheets**

<figure><img src="https://3555949013-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FqzoPnlIGiL5ejRdJEq5X%2Fuploads%2Fwnag4isfqUq9IcWYaMpf%2FScreenshot%202026-06-08%20at%209.09.58%E2%80%AFpm.png?alt=media&amp;token=fcbaadb5-84d3-4c53-8017-02f14713ffab" alt=""><figcaption></figcaption></figure>

### **How to Log Time**

Via the utility bar, this follows you around every CRM page and is a quick and easy way to log time. You can also start and pause a timer to improve the accuracy of time entries. Searching for jobs is not limited to the job name or number, you can also type the client / group name, as well as the proposal / opportunity number linked to the job. Clicking on a recent time entry at the bottom of the component allows you to amend prior entries as required.

<figure><img src="https://3555949013-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FqzoPnlIGiL5ejRdJEq5X%2Fuploads%2FscmIGAh3II7q5ik0icYF%2Ftimesheet%20utility%20bar.gif?alt=media&amp;token=fb8a6327-19e1-45fa-a78b-683fd18c37a3" alt=""><figcaption></figcaption></figure>

#### **Workflow - Job Panel**

Click on the job record / table row, click Timesheet tab and follow the prompts.

<figure><img src="https://3555949013-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FqzoPnlIGiL5ejRdJEq5X%2Fuploads%2FbqNPjVQ54JF7OZYi3Dx5%2FScreenshot%202026-06-30%20at%2011.57.33%E2%80%AFpm.png?alt=media&amp;token=ae75933f-b9c7-4aa3-a326-d3fd418c7a91" alt=""><figcaption></figcaption></figure>

**Job Record Page**

Click **+Log Time** and follow the prompts.

<figure><img src="https://3555949013-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FqzoPnlIGiL5ejRdJEq5X%2Fuploads%2FqbEt0TnkPcEKrcMeB2Hq%2FScreenshot%202026-06-08%20at%209.11.12%E2%80%AFpm.png?alt=media&amp;token=266eeea8-5f9b-4649-af59-fd6b3ee91ea3" alt=""><figcaption></figcaption></figure>
