> For the complete documentation index, see [llms.txt](https://docs.rubica.au/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.rubica.au/workflow-automation/the-action-tray.md).

# The Action Tray

Every pending workflow action across every Job you (or your Pod, or the firm) own — one inbox, instead of clicking through every Job.

A Job's own record page shows its pending actions fine — but if you own 40 open Jobs, checking each one individually to find out what actually needs you today isn't realistic. The Action Tray is the answer: one screen, every pending action across every Job in scope, grouped by what actually matters right now.

## Where to find it

Home screen, or its own tab — ask your admin if you don't see it, it may not be added to your navigation yet.

## The four bands

| Band                | What's in it                                                                                                  |
| ------------------- | ------------------------------------------------------------------------------------------------------------- |
| **Needs you**       | Every pending action, right now, across every Job in scope.                                                   |
| **Scheduled today** | A live preview of what the next engine run is about to fire — nothing has happened yet, this is a look-ahead. |
| **Completed today** | What's already been actioned today — a quick "did I actually get through everything" check.                   |
| **Coming up**       | A forward projection beyond today, so you can see what's about to land before it does.                        |

## Scope

Toggle between:

* **Mine** — just your own Jobs.
* **Pod** — your team's Jobs (only available if your org uses Pods).
* **Firm** — everything, firm-wide.

## Acting on an item

Open any item the same way you would from a Job's own panel — the same composers and review screens open here, nothing is different about *how* an action gets actioned, only *where* you found it. Two extras only available here:

* **Run now** — fire a "Coming up" item immediately instead of waiting for its scheduled time.
* **Hold** — leave a forward-looking item exactly where it is, but flag it so you remember to come back to it.

## See also

* [Stage Actions — Overview](/workflow-automation/stage-actions-overview.md)
* [Workflow Radar](/workflow-automation/workflow-radar.md) — the firm-wide *observability* view, if you want totals and trends rather than a personal to-do list